Policy 020.20 - Governance

File:020.20020.20, 110.10


SUBJECT: Governance

  1. Introduction
    1. University of Maryland University College (UMUC) is one of eleven degree-granting institutions within the University of System Maryland (USM). Governance is vested in the Board of Regents and by the Board delegated to the Chancellor of the USM and to the Presidents of the constituent institutions of the USM.
    2. The President of UMUC is the senior officer of the University and is responsible for the overall implementation and continued management of UMUC's mission and vision. The Provost and Chief Academic Officer (or "Provost") is UMUC's senior academic officer and the Senior Vice President for Policy and Administration (or "Senior Vice President") is UMUC's senior administrative officer. The Executive Committee and the Cabinet serve as the senior advisory councils to the President.
    3. The Provost heads the governance structure for all academic affairs at UMUC. Academic affairs include, but are not limited to, the following: academic policies and procedures, research and training, faculty and student services, and academic programs and courses. The major contributors to the academic governance system are the Academic Affairs Council, the Undergraduate Programs Advisory Council, the Graduate Council, responsible Vice Provosts, and the Provost.
    4. The Senior Vice President heads the governance structure for all administrative matters at UMUC. These matters include, but are not limited to, the following: legal counsel, human resources management, financial management, government and external outreach, institutional advancement, communications and marketing, planning and accountability, information technology, and facilities management. The major contributors to the administrative governance system are the Administrative Council, the responsible Vice Presidents, and the Senior Vice President.
    5. To facilitate the decision-making process in UMUC, individual units are encouraged to have standing or ad hoc committees, task forces, or working groups to provide the unit leader the best possible information for sound decision-making.
  2. Shared Governance
    1. In accordance with University System of Maryland Policy I - 6.00 Policy on Shared Governance in the University System Of Maryland, approved on August 25, 2000 by the Board of Regents, UMUC has developed a shared governance structure that allows stakeholders to provide input to, and be informed about, significant institutional decisions. Each shared governance body within this structure acts in advisory capacity to the President and other University officer.
  3. Stakeholders
    UMUC's internal stakeholder groups are students, faculty, and staff.
    1. Students: UMUC admits full-time and part-time students "on the ground" and online through its UMUC-Adelphi, UMUC-Europe, UMUC-Asia, and UMUC-Schwäbisch Gmünd campuses.
    2. Faculty: UMUC has four types of faculty worldwide, as defined in UMUC Policy 181.00 - Faculty Appointment, Rank, and Promotion.
    3. Staff: UMUC employs full-time and part-time staff at its main locations in Maryland (Adelphi, Shady Grove, Waldorf, and Annapolis) as well as in UMUC-Asia, UMUC-Europe, and UMUC-Schwäbisch Gmünd.
  4. Shared Governance Structure
    1. Because of its unique structure and geographically dispersed stakeholder population, UMUC provides separate governance bodies for each stakeholder group as well as an institution-wide shared governance body. Each of the three stakeholder groups has an Advisory Council. The Advisory Councils consist of a minimum of 12 representatives, all duly elected by the stakeholders themselves. Each Advisory Council may also have one or more ex officio members selected from the University's senior leadership. The charter and constitution of each group outline the representation, mission, and purpose of the council. It is the responsibility of each Council to comply with its charter and constitution. With the approval of the President, Councils may modify their charters and constitutions as needed. Four representatives are chosen from each stakeholder Advisory Council to sit on the University Advisory Council, the institution-wide governance body.

      The Advisory Councils are:
    2. Student Advisory Council: The Student Advisory Council serves as an information network for its constituents. The Student Advisory Council will meet periodically with the University's senior academic officers to address issues of concern to UMUC students.
    3. Faculty Advisory Council: This Council is structured to ensure representation of all faculty in a common, University-wide advisory body. The Faculty Advisory Council advises the Provost, Vice Provosts, and any others designated by the Provost on faculty issues and UMUC's research agenda.
    4. Global Staff Advisory Council: The Global Staff Advisory Council serves as a worldwide communication link between the staff and the President on matters of concern to UMUC staff. The Council will meet periodically with the Vice President for Human Resources to advise on issues of concern to UMUC employees.
    5. University Advisory Council: The University Advisory Council consists of four representatives from each of the above stakeholder councils. They meet with the President, the Provost, the Senior Vice President, and other senior administrators as the President shall designate on a regular basis to review the broad direction of the university in the following areas: Mission/Budget; Curriculum/Instruction; Research; Appointment, Rank, and Promotion of Faculty; Human Resource Policies; Student Issues; and other areas of interest or concern. In addition, the Council shall upon request of the President, the Provost, or Senior Vice President, provide appropriate representatives to serve on search committees for the selection of senior university officers and administrators.
  5. Processes
    To ensure representation by all stakeholder sub-groups, each of the Councils will use appropriate telecommunications technology to canvass for nominations to its offices, disseminate information to stakeholders, and conduct other business. The University Advisory Council will hold its meetings with the President, Provost, and Senior Vice President at UMUC-Adelphi or other location as the President shall designate. Funds will be provided for Council members' travel where necessary.
  6. Accountability
    The President will submit an annual report to the Chancellor describing the activities of the various Advisory Councils during the previous year.