Federal law requires University of Maryland University College students who apply for and/or receive financial aid to meet the university's requirements for satisfactory academic progress in order to remain eligible for financial aid.

At the conclusion of every spring semester (after all grades have posted), we assess the academic performance of our students to determine whether they are making satisfactory progress toward completing a degree or certificate. Each student must meet the minimum requirements of the Satisfactory Academic Progress (SAP) policy for their program of study. If you do not meet the requirements, you will not be eligible to receive financial aid.

What Does SAP Stand for?

Overview of 2016-17 SAP Policy

  Minimum GPA Minimum Cumulative Completion Rate for Total Credit Hours Successfully Completed Maximum Time Frame to Complete Degree Requirements
Undergraduate Student

2.0

67% of attempted credit hours

Program must be completed within a time frame no longer than 150% of the published length of the academic program, as measured by credits attempted and including transfer credits. Example: For a 120-credit program, the maximum number of credits attempted by a student cannot exceed 180 credits.

Graduate Student

3.0

50% of attempted credit hours

Graduate students must complete their educational programs within a time frame of no longer than 200 percent of the published length of the educational program, as measured by the credits attempted and including transfer credits. For example, a student must complete his or her program before attempting a maximum of 72 credits for a 36 credit program.

Read the complete 2016-17 policy for undergraduates.

Read the complete 2016-17 policy for graduates.

How to Determine Your Cumulative Completion Rate

To determine your cumulative completion rate, you will need to know the total number of credits you have attempted to take at UMUC and the total number of credits you have successfully completed (including any transfer credits accepted by UMUC). Completed credits are courses in which you receive grades of A, B, C, D, S, and P. You can find this information by logging into MyUMUC:

  1. Log into Student Center.
  2. Click on My Academics.
  3. Click on View My Unofficial Transcript.
  4. Select Report Type.
  5. Click View Report.
  6. Scroll down to the very bottom to find Credits Attempted and Credits Earned.
  7. To calculate your completion rate, divide the total number of completed credits (courses in which you receive grades of A, B, C, D, S, and P) by the total number of credits attempted.

Examples of SAP Evaluations

Example 1

An undergraduate student attempted a total of 18 credits (six 3-credit courses) in the semesters prior to spring 2017. She earned two As, three Bs, and one F. She took the semester off for spring 2017. Her SAP would be calculated at the end of the spring 2017 semester to determine her eligibility to receive aid from the summer 2017 semester onward.

  • This student's GPA would be 2.83.
  • Her completion rate would be 83 percent, because she completed 15 out of the 18 credits that she attempted.
  • Her GPA and completion rate would both meet the SAP requirements.
  • This student would be considered eligible to receive aid until her next SAP evaluation at the end of the spring 2018 semester.

Example 2

An undergraduate student was enrolled in both the fall 2016 and spring 2017 semesters and attempted 6 credits (two 3-credit courses) in each semester. In the fall, she earned a B and a C.  In the spring, she withdrew from both courses after the add/drop period ended. Her SAP would be calculated at the end of the spring 2017 semester to determine her eligibility to receive aid from the summer 2017 semester onward.

  • This student's GPA would be 2.5.
  • Her completion rate would be 50 percent, because she only completed 6 out of the 12 credits that she attempted.
  • Even though her GPA would meet the minimum requirement of 2.0, her cumulative completion rate would not meet the minimum requirement of 67 percent.
  • She would not be eligible to receive aid for the summer semester and onward.
  • She would not be eligible to submit a SAP appeal because she would not be able to meet SAP requirements by the end of her next semester of half-time enrollment. (For an appeal to be considered, students must be able to reach the minimum SAP requirements within 6 credits. Even if this student successfully completed her next 6 credits, her cumulative completion rate would still be below the 67% requirement: 12/18=66.6%)
  • This student would need to use alternate payment methods to take courses until she either meets the SAP requirements outright or gets close enough to meet within one half-time semester, at which point she would then be eligible to submit an appeal.

Example 3

A graduate student was enrolled in both the fall 2016 and spring 2017 semesters. In the fall, she attempted 9 credits and earned all Bs. In the spring, she attempted 12 credits, but withdrew from the courses after the add/drop period ended. Her SAP would be calculated at the end of the spring 2017 semester to determine her eligibility to receive aid from the summer 2017 semester onward.

  • This student's GPA would be 3.0.
  • Her completion rate would be 42 percent, because she only completed 9 out of the 21 credits that she attempted.
  • Even though her GPA would meet the minimum requirement of 3.0, her cumulative completion rate would not meet the minimum requirement of 50 percent.
  • She would not eligible to receive aid for the summer semester and onward.
  • She would be eligible to submit a SAP appeal, since she would be able to meet SAP requirements by the end of her next semester of half-time enrollment. (If this student successfully completed her next 6 credits, her cumulative completion rate would be above the 50% requirement: 15/27=55%)
  • If the student submits a SAP appeal and it is approved, she would be placed on probation status and eligible to receive aid for the summer 2017 semester. Her SAP would be reevaluated again at the end of that probationary semester. If she meets all SAP requirements at that point, she would regain normal SAP status starting with fall 2017. If not, she would again lose eligibility to receive aid.

Appealing Suspension of Your Financial Aid

Unexpected events can happen in life that may prevent you from successfully completing your coursework as planned. If you have experienced an event that affected your academic performance, and you have been placed on Aid Denied status, you may be eligible* to submit a  Satisfactory Academic Progress appeal form. Your appeal will be reviewed to confirm that the extenuating circumstance happened during the semester when you failed to meet the minimum SAP requirements.

* Please note: SAP appeals are only accepted from students who are mathematically able to meet the cumulative SAP requirements within one semester of half-time enrollment.

Circumstances That May be Eligible for Financial Aid SAP Appeal

Appeals will be considered for circumstances that fall into one of the following four categories:

  1. Personal injury, unexpected illness, physical disability, or victim of a crime
  2. Death or illness of an immediate family member
  3. Separation/divorce
  4. Work-related difficulties or other extenuating circumstances

Determining Which SAP Appeal to Submit

Please use the description below to determine which SAP appeal you should submit to the Financial Aid Office. Select one appeal from the two options below. Please do not submit two separate appeals. Only one appeal is required and submitting both appeals may delay your appeal process.

Option 1: Summer 2017

If you intend to enroll in the summer 2017 term and would like to appeal to regain financial aid eligibility for this term, please complete the 2016–17 Satisfactory Academic Progress Appeal. You should only complete this appeal if you intend to enroll in summer 2017 classes and would like to appeal your eligibility for this semester.

Option 2: Fall 2017

If you intend to enroll in the fall 2017 term and would like to appeal to regain financial aid eligibility for this term, please complete the 2017–18 Satisfactory Academic Progress Appeal.

How to Submit a SAP Appeal

Each SAP appeal must include all of the following:

  • Satisfactory Academic Progress appeal form, signed and dated
  • Your typed, hand-signed personal statement detailing the extenuating circumstance that has affected your academic progress at UMUC
  • Documentation that supports your claim of an extenuating circumstance (e.g., medical statement from doctor, court documents, police reports, etc.)

Incomplete appeals will NOT be accepted. The appeal form and all required documentation must be received by the deadline of the semester for which you are seeking aid. If your appeal is received after the deadline, it will be reviewed for the following semester.

Semester Deadline

Fall

October 1

Spring

March 1

Summer

July 1

SAP appeals should be submitted via our secure document submission page.

After your completed appeal is received, a decision will typically be rendered in 10 business days. You will be notified of the outcome by e-mail. All appeal decisions are final.

Please note: SAP appeals are separate from and unrelated to academic appeals seeking grade changes or refunds, which are not processed by the Financial Aid Office. To learn more about academic appeals, visit Refund Exceptions.